Home » Events » Plan an Event » Co-Sponsorship Agreement
Below are the terms and conditions for co-sponsoring an event with Campus Progress:
These terms are subject to change at the discretion of the Campus Progress events team.
CP can cover costs of some travel, lodging, meals, and ground transportation for a limited number of speakers. This must be approved in advance.
If you are hosting a film screening, we will mail you the film and there is no cost to screen one of our films. Films must be returned no later than 5 days after the film screening. If the film is not returned to Campus Progress, the group sponsoring the screening is responsible for securing a new copy of the film. Reimbursements will not be processed until the film has been returned to Campus Progress. Films must be returned to Campus Progress no later than 5 days after the screening. If a film is not returned, I accept responsibility for securing a new copy of the film.
CP can generally cover up to $200 for the costs of refreshments for an event. You will not be reimbursed if you cannot produce original receipts or if you do not adhere to all terms outlined in this agreement.
CP can also allot up to $200 for costs related to advertising. Any advertisements you create must have the CP logo on them and must state that the event is co-sponsored by CP. Students are solely responsible for publicizing their event. You will not be reimbursed if you cannot produce original receipts or if you do not adhere to all terms outlined in this agreement.
In order for CP to sponsor your event, we need all the information about the event at least ten business days in advance. This includes time, location, topic, and all sponsoring groups. Please take a look at the events page to get an idea of the information you must send back to the events team.
Campus Progress does not pay honoraria for speakers, but that does not preclude you from paying speaker honoraria from your own budget.
We strongly recommend that you look for other groups to work with. This allows you to share costs and ensure larger attendance at the event. This is not a requirement for co-sponsorship, but it is encouraged.
If a CP staff member is in attendance at the event, the event organizer must arrange a meeting between the CP staff member and any young progressives who may be interested in working with CP on future projects.
We will send the student event planner CP materials. These materials must be displayed prominently at the event. All attendees must fill out the sign in sheet with their name, email and zip code. This form must be returned (either via mail or scanned and sent via email) within 5 business days of the event. You must also return all completed network cards.
If present, a CP staff member must be given 5 minutes at the beginning of the event to give a short description of our organization and screen a short video about CP. If one is not present, the event organizer must screen the video about CP. If video is not available, we will provide you with a script about CP that we ask you to read to the audience.
We require that 70% of attendees fill out our evaluation forms. These must be mailed back to us within 5 business days of the event.
Where possible, a quote from a Campus Progress staff member or representative will be included in any media advisories or press releases. A draft media advisory and press release will be sent to Campus Progress no later than 7 business days prior to the event for edits and approval.
If a CP staff member is not in attendance at the event, the event organizer must submit a minimum of 10 pictures, audio, or video of the event. These files can be submitted digitally no later than 5 business days after the event.